Certain Types of Business Decisions

Tracking of employees working time, lateness and overtime can be a time consuming activity if carried out manually.  Employees traditionally fill out forms, stating their hours, which is then passed to HR for input into the HR System.  With Australia online timesheet employees can complete their hours online using an intuitive interface.  All of this information is then stored, without the need for further manual input from HR. Online time tracking is a great way to glean information about employee work habits, to learn about the progress of projects, to help make certain types of business decisions, and to easily run payroll and billing. Without using online timesheet is almost as crazy as not using a smartphone in today’s world but let’s not get carried away. Australia online timesheet isn’t magic fairy dust either. If you are facing problem to run your growing business and control the activities of the employees, then timesheet management software is your ultimate solution. Gone are the days when a business owner spent long hours on managing timesheet manually. Today, you only have to buy timesheet software and reorganize your huge business process in an efficient way.

Do you wish to learn the benefits of online timesheet management software? One of the biggest advantages is that you can keep track of the total time you and your staff devote for the projects and other details. Plus, you can generate quick and automatic invoices for the clients. There are creative invoice templates available at your fingertips. No need to get confused with multiple receipts. With timesheet software, tracking business expenses becomes simplified. Leave management process also becomes easier. Starting from annual to medical leaves, you can supervise everything. Online timesheet management software also helps you gain accessibility to your project and keep it on scheduled budget. The new year is coming, and it’s the perfect time to reassess your business processes and systems. One of the biggest headaches for our clients before using online timesheet is their timesheet process. The age old story of timesheet approvers losing their employee’s timesheets in an ever-growing in-tray is familiar to all recruiters. It’s frustrating for everyone, including the employee and the accountant trying to pay the timesheets, as well as the approver who has to find the piece of paper!

Online timesheets mean email approvals – the approver can approve the timesheet from their computer, or wherever they are using their mobile phone. This means approval is generally done straight away, as soon as the approval email is received, which speeds up the entire timesheet approval process. In a world where every business is trying to reduce their impact on the environment, and their costs, any chance to use less paper is snatched up. Online timesheets remove the need for paper. The entire process, from submission to approval to payroll, can be done online. Clients and candidates are more discerning these days, and any little thing can be the difference between choosing your business or another. Technology (or lack of) can be a big factor in this. If a candidate has the option between temping with a company using modern software, and a company still using paper timesheets, it’s a fair bet they’ll choose the former.

The Uses Of Rostering Software

A Australia rostering software can manage a wide variety of data inputs including forecasting, past performance, and even individual employees’ skill strengths, weaknesses and create a work schedule that is fair and equitable for employees. Additionally, it provides the business with precisely the right amount of labor to maximize profits, minimize payroll costs, and keep customers happy. Rostering systems not only eliminate the pain of managing rosters with spreadsheets, they also save you time, and money. This software can also significantly improve your business efficiency, reduce administration costs and even improve your employees’ productivity. Some systems also use iris recognition and other biometric tools that eliminate the incidence of ‘buddy punching’ which is the practice of one employee clocking in on behalf of another who’s running tardy or not present at work.

The benefits of using a Australia rostering software:

·         Easy to set up new schedules.

·         Adapts to last minute shift changes.

·         Easier to comply with Awards and penalty rates.

·         Uses real-time staff availability.

·         Records hours worked with ease.

·         Calculates correct pay.

·         Captures employees’ requests for time off or unavailable time.

·         Monitors daily labor costs.

·         Prevents under and overstaffing. With a cloud-based rostering system you can align your staffing schedules and shift coverage with forecasted customer demand.

·         Uses data and reporting. You can analyze where changes to shift allocation or the staffing mix may help you to reduce your wages bill.

·         Integrates with payroll for on time, accurate pays.

Understaffing is something that can sneak up on many businesses. Taking new hires, trainees and onboard new employees can take time, weeks or months, in some cases and if a business is operating below capacity for any period of time, that’s time and money consuming. But some rostering software programs available today use real numbers to accurately predict changes up or down in business volumes well ahead of time, giving business leaders time to react. Also, some rostering software can even be integrated with payroll to automatically calculate individual employee pay, including benefits, taxes, withholding, garnishment of wages, and other details. Then it can match actual hours scheduled to time clock punches to track tardiness, absences, and even individual hourly performance against pre-established standards. Time and attendance tracking is one of those tasks that can consume supervisors, trapping them in an office or in front of a computer for hours rather than physically watching workers or interacting with customers. But rostering software can handle all of these duties automatically including compiling reports, issuing warnings and other disciplinary paperwork and other tasks which is freeing up management for more important and more profitable responsibilities. The main advantage of using staff rostering software is to automate the process of creating complex schedules. When you think of all the factors that go into a schedule, it only makes sense to automate the process. Your supervisors don’t have the time available to create the most efficient schedule possible.

If you want things to run smoothly, you need to deal with scheduling issues quickly. Staff rostering software offers the best solution to this. Supervisors can instantly create complex rosters or find the perfect choice to cover a shift.

Workforce Management – Maintaining a productive Force

On the whole, workforce management Australia (or WFM) is the term that encompasses all the activities in maintaining a productive force. This includes scheduling, forecasting, performance management, intra-day management, time keeping and attendance.

Essentially, it is all about the assignment of the right employees with the right skills to the right job at the right time, all of which are to meet demand. This integrated process is one where the company optimizes the productivity of its employees (individual, departmental, and entry-wide.)

The process

The main process involved here is all aimed at maximizing the performance levels and the overall competencies of the members of an organization (employees). This involves many activities that are all needed in maintaining a productive force.

Some of the more important activities involved here include field service management, human resources management, recruiting, data collection, forecasting, budgeting, analytics and scheduling. The program has provisions for a common set of performance-based tools for use.

Also included are the top corporate management, the front-line supervisors, store managers and the workers in manufacturing, distribution, transport and retail operations. Sometimes, this is referred to as the HMRAS systems (or WFM).

Functions

Also in essence is the fact that WFM is a total approach in making the company workforce as productive as can be. This is also aimed at reducing labor costs, and improves customer service. Developed from the old traditional approach to staff scheduling, WFM had developed into a more integrated and demand-oriented process.

Under the umbrella of demand orientation and optimization, the system has incorporated such items as forecasting of workload and required staff, employees involvement in the scheduling process, managing the working times and other accounts.

Also included are the analytics and monitoring of the whole process as well as online training with coaching to raise the required proficiency levels of the workers.

The main focus is the clear definition of the required work through the designed standards and optimal methods for the tasks. With this as basis, the workers are scheduled, have measured performances in the assigned tasks and are provided with feedback for the incentive to be computed and paid.

Assessment of needs

The company man may have the dilemma of whether to replace the entire HR system because it had become obsolete. The alternative is also to consider consolidating the HR apps into one simple provider. This is to guide in determining the company’s specific needs and sets of systems.

Overstaffing (or understaffing) anywhere can cut into to company’s profitability and reduce overall productivity. This can also frustrate employees and antagonize clients and customers.  With WFM, things can turn back unwanted scenarios and movements in the organization.

This is coupled by the fact that customer service had already raised expectations concerning the many challenges within the company. This can come true especially with the arrival of work from many points (call centers, back office, the branches, etc.)

workforce management Australia can rightfully balance the many aspects like the workload, the staffing, and the many other associated procedures in all areas of concern in the company.